Home Inspection Business FAQ – Report Writing
How to Write Home Inspection Reports That Clients (and their agents) Actually Use
-
By
Kloc Curtis
- April 27, 2022
- 8:13 pm
Some inspectors deliver 80-page PDFs packed with generic notes, confusing layouts, and useless terms like “serviceable.”
We don’t.
At Inspections Over Coffee, our franchisees are trained to write clean, smart, and actionable reports — ones that clients, agents, and contractors can actually use to make decisions. And we don’t just teach this — we’ve built an entire software template system to make report writing effortless and finished on-site.
If you’re exploring home inspection franchises, here’s why our approach to report writing is a competitive advantage.
🧠 What You’ll Learn in the Video
The Problem with Most Inspection Reports
Software templates are often incomplete or poorly structured
Reports are bloated with room-by-room data dumps
Clients and agents are left to “connect the dots” themselves
What Clients Actually Need
Trade-based formatting (plumbing, electrical, HVAC, etc.)
Prewritten, well-labeled issues
A walkthrough-ready summary that helps them take action
The Inspections Over Coffee Way
No “serviceable” fluff — everything is clear and evidence-based
No room-by-room confusion — issues are grouped by solution
No late-night typing — reports are finished on-site using pre-built templates
Efficiency Built In
All common defects already exist in our system
Franchisees use video, photos, and dropdowns to build reports in real time
Final report is interactive, color-coded, and delivered before the client leaves
Why This Matters to Franchise Owners
Better reports = fewer follow-up calls
Real estate agents love the clarity
You leave the inspection with your day done — no late-night editing
Clients trust and remember the experience
❓Frequently Asked Questions
Why is room-by-room reporting a bad idea?
It’s confusing and redundant. If a home has five electrical issues, room-by-room formatting spreads those issues across multiple sections. Our method groups them by system (like “Electrical”) — making it easier for the client and their contractor to act.
What software do you use for reports?
We use a proprietary, fully customized template that’s built into industry-standard software. Our templates are pre-written, pre-structured, and constantly refined to keep you fast, compliant, and professional.
Can I really finish reports on-site?
Yes — and it’s encouraged. Most franchisees complete the report during the inspection, using photo/video annotations and dropdown issue selections. Clients receive their reports instantly, and you move on to the next job.
Will this save me time?
Absolutely. Many inspectors burn hours each evening writing reports. Our system eliminates that entirely, giving you back your nights and weekends.
Final Word
If you’re considering a home inspection franchise and you care about efficiency, professionalism, and clarity, look closely at how we do reports.
We don’t just inspect homes — we communicate clearly, finish fast, and give clients reports they can actually use.
This isn’t just better for business — it’s better for your life.